Responsibilities
Executive Support
Administrative Support: Provide administrative support to the executive team, including managing calendars.
Meeting Coordination: Coordinate and organize meetings by preparing meeting agendas and briefing documents. Attend meetings as required to take notes, record minutes, and follow up on action items as needed.
Document Preparation: Draft and edit correspondence and proofread documents for accuracy and completeness before submission.
Expense Management: Prepare and submit expense reports for the executive team. Track expenses, reconcile receipts, and ensure compliance with company policies and procedures.
Confidentiality: Handle sensitive and confidential information with discretion and professionalism. Maintain confidentiality of executive, Board and Committee discussions, decisions, and documents.
Relationship Management: Serve as a liaison between executives and internal/external stakeholders, including clients, partners, vendors, and team members. Build and maintain positive relationships to facilitate effective communication and collaboration.
Corporate Support
Team Collaboration: Collaborate with internal teams to ensure seamless operations and across the organization.
Human Resources Support: Provide coordination assistance for BHER’s HR activities and programs.
Information Coordination: Update and maintain BHER’s contact databases.
Office Coordination: Provide general office coordination for such things as shipping and receiving, cleaning, phone and IT services.
Project Assistance: Provide support on special projects and initiatives as assigned by the executive team.
Qualifications
A degree or diploma in an administration or other related field
5+ years experience in administration, office management and executive support
Effective problem solving and the ability to identify and resolve administrative issues or challenges that arise.
The ability to prioritize tasks and requests based on urgency and importance. Adapt quickly to changing priorities and handle multiple tasks simultaneously.
Excellent communication and interpersonal skills, with the ability to build rapport and trust
Demonstrated success in dealing with complex issues in a multi-stakeholder environment
Bilingualism is considered a strong asset
BHER is committed to having an inclusive workplace with equitable access to employment, development, and advancement opportunities for current and future employees. We encourage candidates to apply from diverse backgrounds. Applicants must reside in Canada.
Don’t meet every single requirement? Studies have shown that women and racialized/marginalized folks are less likely to apply to jobs unless they meet every single qualification. At BHER we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. The connection between your skills and experiences and the role may not be immediately obvious, or you may also be the right candidate for other roles at BHER.
BHER offers a comprehensive benefits package, a flexible remote work environment and provides technical equipment for remote work.
Please send your resume and cover letter to careers@bher.ca. Applications are assessed as they are received and the posting will remain open until we’ve successfully filled the position.
About BHER
The Business + Higher Education Roundtable (BHER) is a non-partisan, not-for-profit organization that brings together some of Canada’s largest companies and leading post-secondary institutions. Launched in 2015, we have worked to harness the strengths of Canada’s businesses and post-secondary institutions to create opportunities for young Canadians, boost innovation, and drive collaboration.