Term: Full-time

The Role:
The Executive Coordinator will provide administrative support to the executive team while working closely with internal teams to assist the operations side of the organization. This role will report directly to the VP, Corporate Services.

Responsibilities:

• Administrative Support: Provide administrative support to the executive team, including managing calendars. 
• Meeting Coordination: Coordinate and organize meetings by preparing meeting agendas and briefing documents.  Attend meetings as required to take notes, record minutes, and follow up on action items as needed.
• Document Preparation: Draft and edit correspondence and proofread documents for accuracy and completeness before submission.
• Expense Coordination: Prepare and submit expense reports for the executive team. Track expenses, reconcile receipts, and ensure compliance with company policies and procedures.
• Confidentiality: Handle sensitive and confidential information with discretion and professionalism. Maintain confidentiality of executive, Board and Committee discussions, decisions, and documents.
• Relationship Support: Serve as a liaison between executives and internal/external stakeholders, including clients, partners, vendors, and team members. Build and maintain positive relationships to facilitate effective communication and collaboration.
• Human Resources Support: Provide coordination assistance for BHER’s HR activities and programs.
• Information Coordination: Update and maintain some of BHER’s contact databases. 
• Office Coordination: Provide general office coordination for such things as shipping and receiving, cleaning, phone, and IT services. 
• Project Assistance: Provide support on special projects and initiatives as assigned by the executive team.